How To Book Performances

Please read these instructions carefully!

After reading the following instructions, please submit a booking form for each presentation.

Steps to Schedule A Program:

1. Contact your selected Chautauqua performer at least 4-6 weeks before your program to find out if they will be available to speak to your group. You must contact your presenter before submitting a booking form. If you don't, your program will not take place as planned.
2. Be sure to check with your presenter to see if they need lodging, a microphone, or any other accomodations. Sponsors are responsible for making and paying for lodging requests.
3. Complete the booking form at least 4-6 weeks before your anticipated program date.
4. After you have submitted your booking form, you will receive a digital packet from programs@kyhumanities.org within a few weeks. Please add this address to your safe senders list to ensure that you receive your digital packet. This packet will include your contract, invoice, evaluation forms, and digital promotional materials. You will also receive a packet in the mail that includes programs and an introduction to read prior to the performance.
5. Mail or email your signed program contract to Kentucky Humanities and your presenter within two weeks of receiving it. You can reach the Kentucky Chautauqua Coordinator at 859-257-5932 or zoe.kaylor@uky.edu and you can mail paper copies to 206 E. Maxwell St., Lexington, KY 40508.
6. One week prior to your event, please call your presenter to confirm all your event details and answer any questions they may have.
7. Following the presentation, fill out the evaluation form provided and return the evaluation to the Kentucky Chautauqua Coordinator at zoe.kaylor@uky.edu. Alternatively, you may submit the evaluation form here.

Guidelines:

Thanks to our generous underwriters and sponsors, Kentucky Humanities will again offer reduced-cost Chautauqua performances in 2020-2021.

• A non-profit community sponsor may host reduced-cost Kentucky Chautauqua programs for $200 each.
• Kentucky Humanities pays the performer’s honorarium directly. Sponsors are responsible for overnight accommodations, if needed. 
• Chautauqua is intended for audiences of 40 or more. Please do not schedule smaller groups. Performances may not be audio or video recorded.
• For-profit organizations wishing to book Kentucky Chautauqua performances may purchase them at full cost — $450 per program. Admission may be charged to performances purchased at full price. 
• Kentucky Chautauqua performances are scheduled through the booking process using the form here.
• Please remember to contact the performer and confirm arrangements for programs before submitting your request to us. If you don’t, your program will not take place as planned.