How to Book School Programs

Selecting and booking the program:

1. Browse through our list of characters, and contact your selected Chautauqua performer at least 4-6 weeks prior to the event to see if they is available to speak to your group.
   • Refer to grade level suggestions and curriculum ideas to inform your decision. Please note that not all presentations are appropriate for grades K-3. Please contact your speaker before contacting Kentucky Humanities.
2. Once a date and time is confirmed with the presenter, fill out and submit a booking form.
3. You will receive a digital packet from programs@kyhumanities.org. Please add this address to your safe senders list to ensure that you receive your digital packet. This packet will include your contract, an invoice, an evaluation form, and promotional materials. You will also receive a packet in the mail that includes programs and an introduction to read prior to the performance.
4. Sign and send one copy of the contract along with your booking fee and invoice to Kentucky Humanities. Send another copy of your contract to the presenter.

Pre-Show:

1. Utilize the curriculum guide to connect the presentation to your lessons.
2. Read the introduction for the Chautauqua presenter.
3. Review pre-show questions.
4. Review audience behavior with your students.

Enjoy the presentation!

Post-Show:

1. Send the Educator’s Report evaluation form to Kentucky Humanities.
   • This form can also be submitted online.
2. Write thank you letters to sponsors and legislators
   • The Kentucky Chautauqua coordinator sends thank you letter requests each Spring with all the necessary information.